Resources - NGR Technosys
NGRERP's project accounting software solution provides flexible project management tools while maintaining a detailed account of a project’s costs and associated revenue. NGRERP automates project costing, scheduling, and billing for both product and service items. NGRERP's project accounting functionality facilitates the tracking of all items within a given job by leveraging the system’s ability to comply with a given contract’s terms while tracking project profitability. NGRERP project accounting allows users to track all aspects associated with complex and multi-phase projects across a wide range of industries.
Project Accounting Highlights
- Supports definition of job templates
- Supports breakdown of projects by phases, steps, and tasks
- Supports tracking of purchased items and expenses, material, labor, and burden costs, and non-manufacturing-related employee time and expenses
- Allows sales orders and purchase orders to be associated with a project
- Tracks customer invoices and vendor payments made to a given project
- Tracks project budget versus actual
NGRERP's e-Commerce solution is fully-integrated with the NGRERP application. NGRERP supports secure, Web-based business-to-business (B2B) and business-to-customer (B2C) transactions. Employees, dealers, suppliers, and customers can all access NGRERP’s data securely via the Internet. From supplier RFP responses and online customer ordering to dealer and outside sales personnel inquiries regarding inventory availability and shipment tracking, NGRERP provides secure, Web-based access that extends operational activity beyond the manufacturing plant and distribution center.
NGRERP e-Commerce Highlights
- Supports B2B and B2C transactions via integrated shopping cart
- Provides secure online access for employees, consumers, dealers, and suppliers
- Supports product inquiries, pricing, purchases, and transaction history
- Integrates with existing Web site look and feel to front-end NGRERP
- Supports automated request for proposal distribution, supplier responses, and award notification
NGRERP's business intelligence functionality is fully-integrated within the application. The business intelligence (BI) functionality provides real-time information presented in a variety of manners that best meet individual users’ preferences.
At the heart of NGRERP's business intelligence system is the fully-integrated decision support functionality. Through the decision support system, NGR customers can deploy dashboards and key performance indicators (KPI's). Additionally, NGRERP users can drill-down on the data presented in the decision support system to perform analytical analysis. The data presented in the decision support system is populated automatically from transactional data in NGRERP.
In addition to KPI's and dashboards, NGRERP includes workbenches which are consolidated views of a variety of associated data for review and action. Workbenches are created without modification to application source code. From a workbench, users can navigate to all other areas in the system to perform transactions, run reports, or drill-down to more detailed data.
Furthermore, NGRERP includes hundreds of standard reports and forms which were created by NGR using Crystal Reports. Crystal Reports can be used to customize standard documents and create customer-specific ad-hoc reports and forms.
Through this combination of functionality, NGRERP delivers a powerful and flexible business intelligence and reporting solution to manufacturing and distribution companies.
Decision Support System
NGRERP includes a fully-integrated decision support system that provides robust executive information system functionality without the need for third-party solutions and associated data migration.
NGRERP allows users to select from a series of standard reports across all functional areas. Users can drill-down on the data in these reports across a series of data elements called dimensions. Dimensions can include elements such as organizations, products, customers, geography, and time with the data filtered based on the desired criteria. Data can be viewed in graphical and chart formats which can be modified by selecting the desired format. Reports and data can be exported directly to Microsoft Excel for further manipulation.
Dashboards
NGRERP's business intelligence dashboards are designed to make decision support technology easy to use, easy to deploy, and affordable. NGRERP's dashboards provide a consolidated view of data pertinent to the given user’s role within the organization.
NGRERP's business intelligence solution includes a dashboard environment unique to each user featuring reports, graphs, tables, and alerts. This allows users at any organizational level to have key performance indicators that are specific to their job function.
Key Performance Indicators
Key performance indicators, or KPI's, are scorecards that provide summarized information regarding an organization’s current attainment against its established organization-wide goals and objectives. KPI's provide management and individual employees with visibility to key data including overall profitability against plan, customer service index, and organization-wide inventory performance.
KPI's can be used to focus all personnel on common objectives and have ongoing visibility to organization performance. NGR customers can deploy their organizational KPI's through NGRERP's business intelligence dashboards via a variety of graphical charts and gas gauges.
NGRER's 360° CRM functionality provides a fully-integrated approach to customer and prospect interaction. Unlike most ERP systems on the market today, which have CRM software as separate module, NGRERP CRM functionality is leveraged throughout the entire NGRERP software suite. In doing so, NGRERP offers a comprehensive 360° view of manufacturing and distribution companies’ customers and prospects.
At its core, NGRERP is based on a management-by-exception philosophy that monitors and provides alerts. These alerts provide sales and customer service personnel proactive tools to initiate action and communicate status to their customer contacts. Furthermore, NGRERP software monitors recent customer purchases and compares the data to the customer’s order frequency to alert appropriate personnel when there is a decline in activity, prompting proactive communication with the customer.
Sales Force Automation
NGRERP's CRM software serves as a virtual sales assistant and provides an automated tool for helping sales representatives increase productivity and revenue. NGRERP streamlines manufacturing and distribution organizations’ sales activities into one centralized, cohesive software solution.
The NGRERP solution includes complete sales force automation functionality which tracks incoming sales leads and opportunities, monitors pending activities, tracks ongoing communication, and displays the sales pipeline in graphical and tabular formats. In addition, NGRERP's CRM software is fully-integrated with the rest of the NGRERP software suite providing a comprehensive view of organization-wide information, including quotes, pricing, and order management.
Sales Commission Management
The NGRERP software solution provides integrated functionality for managing and tracking sales commissions and incentives programs and processing associated payments. NGRERP’s commission management solution supports multiple commission methodologies. Commissions can be paid at invoicing or deferred until customer payment is received. NGRERP’s ERP software makes calculating and reporting sales commissions simple and straightforward.
NGRERP offers fully-integrated ERP accounting software tools to manage all aspects of an organization’s financial management and compliance requirements. NGRERP provides a complete set of ERP accounting software functionality that is both comprehensive and scalable to manage a variety of businesses that range from small businesses to large, multinational corporations with multiple legal entities and divisions.
In addition to standard general ledger, accounts payable, and accounts receivable functionality, NGRERP includes a robust financial report writer. Most importantly, NGRERP's ERP accounting software functionality is fully-integrated with the entire NGRERP application, including inventory management, warehouse management, purchasing, order processing, manufacturing and planning, CRM, business intelligence, and e-Commerce, eliminating the need for duplicate data entry in multiple software packages and streamlining the organization’s financial management and accounting operations.
General Ledger
The NGRERP general ledger offers a flexible chart of accounts combined with a series of source journals that support multi-level account definition and consolidation with real-time access to overall cash flow and profitability. In addition, the general ledger supports flexible period definition, automated period end processing, and is completely multicurrency-enabled. NGRERP's general ledger supports manual, recurring, and reversing journal entries, and allocations.
Accounts Receivable
NGRERP's accounts receivable functionality strengthens the order-to-cash process flow by providing a controlled yet streamlined approach to billing and payment processing. This fully-integrated solution offers the utmost in flexibility and efficiency for NGRERP software users.
The accounts receivable processing is fully integrated with rest of the NGRERP software solution, allowing an organization to share information with customer service and sales personnel. In addition to strong multicurrency and customer pricing capabilities, NGRERP includes a credit and collections process to enhance overall customer service and cash flow.
Accounts Payable
NGRERP's accounts payable functionality provides an online voucher system that applies a controlled set of processes in a flexible yet effective manner. This automated process manages purchases and payables in a timely fashion and facilitates efficient operations, reduces data errors, enhances financial visibility, and improves cash flow.
The accounts payable solution supports a multi-level company structure, multicurrency transactions, multiple bank accounts, corporate cash accounting practices, and electronic funds processing. These transactions feed the general ledger via the accounts payable source journal. Accounts payable data is available for flexible reporting through NGRERP's workbenches and dashboards.
Cost Accounting
NGRERP software provides strong cost accounting and financial management by tightly monitoring and tracking all cost elements of a given product whether manufactured or purchased. NGRERP's cost accounting generates accurate costing and performance information, providing improved visibility to the organization’s financial opportunities to reduce excessive cost elements and increase profitability.
Multi-Currency
NGRERP's integrated financial management software manages multinational operations and multicurrency transactions with exchange rate updates and currency conversions. NGRERP provides a variety of exchange rate options to support efficient processing while complying with GAAP. In addition, NGRERP automatically determines unrealized gain or loss due to currency rate fluctuations and restates financial information at the new exchange rate.
Bank Management
NGRERP's financial management provides strong support for bank management that extends across the general ledger, accounts payable, and accounts receivable functions. NGRERP allows the entry of multiple bank accounts each of which can have a unique base currency to support organizations ranging from a single business entity to multiple legal entities across one or more countries. Bank reconciliation can be performed manually or in an automated manner utilizing an electronic feed from the customer’s given financial institution.
Tax Management
NGRERP offers sales tax management to help control tax-related transactions and mitigate risk. NGRERP supports sales tax calculations at multiple levels and locations while also supporting the necessary variations to accommodate business activities in multiple countries. NGRERP also integrates with external tax packages to provide the optimum solution for management and reporting of tax liability and expense.
Budget Management
NGRERP improves organizational accountability by strengthening the accuracy of the corporation's budget activity and by providing online visibility to actual performance against projected budgets. This improvement in budget management is accomplished by utilizing NGRERP's historical data to create concise, accurate budgets for management review and adjustments where needed. NGRERP generates multi-level budgets for standard sales cycles and seasonal patterns, and supports the entry of manually created budgets. This fully-integrated approach provides a centralized view of multiple-entity budgets, significantly reduces data integrity issues, and improves overall budget accuracy.
Corporate Cash Management
As part of NGRERP's financial management solution, corporations can elect to manage and perform accounts payable and accounts receivable at a corporate level via the corporate cash management functionality. In doing so, the associated accounts payable or accounts receivable transactions roll up to the higher-level business entity, where the actual payment or posting of cash processes take place respectively. NGRERP also reflects the completion of processing for the detailed transactions at the lower-level business entity and manages the associated intercompany financial transactions in accordance with GAAP standards. Corporate cash processing can be a critical element for executing timely payments and optimizing a corporation’s overall cash management position.
Compliance
NGRERP financial management software supports organizations in their compliance efforts through multi-level security with segregation of duties by user, integrated workflow management, and complete master file and transaction audit trails. NGRERP integrates multiple entity companies into a single system and database image, thus providing one central repository of master files, transactions, and their associated audit trails.
NGRERP business management software supports fully-integrated planning processes for single and multi-facility manufacturing and distribution organizations. The planning process begins with customer demand, which is comprised of sales orders and forecasts.
Manufacturers can run the material requirements planning (MRP) process which generates a series of purchase requisitions and tentative production schedules. Buyers and material planners can review the purchase requisitions to generate purchase orders and intercompany transfers, while manufacturing planners can review the tentative production schedules to generate final production schedules.
Distributors can run the distribution requirements planning (DRP) process which generates purchase requisitions to be reviewed and converted into purchase orders and intercompany transfers. For multi-facility organizations, NGRERP's DRP process can be used for centralized purchasing, facility-based purchasing, or as a combination of these methodologies.
Both the DRP and MRP processes enable distributors and manufacturers to establish realistic and achievable material and manufacturing plans to readily meet customer demand, improve customer service, decrease material and operational costs, and drive business profitability.
Forecasting
NGRERP software includes a sophisticated demand and sales forecasting software solution. Manufacturing and distribution organizations can manage an infinite number of forecasts in NGRERP, which can be entered manually or automatically generated through a series of algorithms to determine anticipated future demand on a product-by-product basis. Once created, forecastsare used as inputs to NGRERP's material requirements planning (MRP) and distribution requirements planning (DRP) processes.
Distribution Requirements Planning
NGRERP's distribution requirements planning (DRP) software functionality performs time-phased requirements planning for single and multi-facility distribution organizations. This process calculates inventory requirements over time and automatically generates online purchase requisitions, which can be turned into purchase orders and inventory transfers.
Material Requirements Planning
NGRERP's material requirements planning (MRP) functionality ensures raw materials, ingredients, and packaging supplies are available for production, to readily meet customer order requirements while optimizing inventory levels for improved discrete and process manufacturing efficiency.
NGRERP's material requirements planning (MRP) software functionality performs time-phased requirements planning for single and multi-facility manufacturing organizations. This process calculates inventory requirements over time and automatically generates online purchase requisitions and tentative production schedules, which can be turned into purchase orders, inventory transfers, and final production schedules.
Production Scheduling
In NGRERP, production schedules, consisting of a series of work orders, can be created manually and generated automatically. To generate the tentative production schedule, organizations establish a master production calendar which defines hours of operation by day and shift and the associated labor pool that will be available during those times.
NGRERP's manufacturing management software functionality supports process, discrete, and mixed-mode manufacturers engaged in make-to-stock, make-to-order, assemble-to-order, configure-to-order, and repetitive manufacturing processes. The NGRERP system provides superior functionality for managing advancing planning, production scheduling, material requirements planning, and production reporting.
Additionally, distribution organizations can leverage NGRERP’s kitting and assembly functionality to manage their internal and outsourced manufacturing requirements to deliver superior value-added services to their customers.
NGRERP's manufacturing management software functionality provides a flexible solution to meet a variety of manufacturing environments and associated industry compliance requirements. NGRERP delivers improved order fill rates while reducing manufacturing and inventory carrying costs. This is accomplished through NGRERP's fully-integrated manufacturing planning and scheduling functionality, streamlined production reporting, and robust quality control processing.
The NGRERP software suite delivers the end-to-end functionality required by process and discrete manufacturers, including manufacturing, inventory, warehouse, order, procurement, and financial management in a complete, fully-integrated software solution.
Bill of Materials
At the heart of product definition for produced items in the NGRERP system are bills of material (BOM's). BOM's are primarily used for discrete manufacturing, assembly, and kitting processes in NGRERP. BOM's can have infinite levels and include pseudos, subassemblies, and phantoms. Through the engineering change processes in NGRERP, BOM's can go through version revisions. NGRERP includes where-used functionality for visibility to where specific components and subassemblies are used across all products, enabling rapid mass change processing.
Formulas and Recipes
NGRERP's process manufacturing software functionality supports complete formula and recipe management. Multi-level formulas can include ingredients, intermediates, and other formulas. Through the engineering change processes in NGRERP, formulas can go through version revisions. NGRERP's where-used functionality provides complete visibility to specific ingredients, intermediates, and formulas which are used in the production of multiple products. Through the integration of formulas and associated processing instructions and notes, process manufacturers can create recipes which are used during batch process production.
Scalable Batches
NGRERP's process manufacturing software functionality supports the management of scalable batches. Companies can establish formulas and recipes with associated routings for batch production at defined standard batch sizes. Assuming a process manufacturer’s operations require variable batch size production, NGRERP can scale the associated ingredients and intermediates in the formula to support the desired scalable batch size.
Routing Maintenance
In conjunction with bills of materials for discrete manufacturers and formulas and recipes for process manufacturers, NGRERP's manufacturing software functionality uses routings to help manage the entire production process. Routings consist of a series of steps which define the sequenced processes and work centers a given product must go through for its production.
Engineering Change Orders
NGRERP's manufacturing software functionality includes complete engineering change order (ECO) processing for discrete and process manufacturers. Through the ECO process, a new version or revision of a given product’s bill of materials (BOM) or formula can be created. In NGRERP, the given engineering change can be routed through the organization for online review and approval for the promotion of a proposed BOM or formula to an active status. The new version of the BOM or formula would be used in material requirements planning (MRP), production scheduling, production recording, and for updated product costing. A similar engineering change process is used for the revision of production routings.
Kitting and Assembly
NGRERP software supports kitting and assembly processes for manufacturing and distribution organizations. Kitting can be performed through a picking process or as a manufacturing process where associated labor and burden are also collected for accurate costing purposes.
In NGRERP, kitting and assembly processes use the establishment of an infinite-level bill of materials. Manufactured kits and assemblies also use associated routings. In the NGRERP system, organizations can establish the schedule for manufactured kits and assemblies through the production planning or MRP process.
Production Reporting
NGRERP's production reporting and shop floor control functionality offers discrete and process manufacturers the ability to record real-time labor and production data. Production reporting can be performed by employees in a variety of manners, including data entry with keyboards and touch-screen devices and scanning from tether-attached, handheld, and forklift-mounted devices. NGRERP's production reporting and shop floor control capabilities enable efficient data entry and organization-wide access to production data, supporting inventory management, customer service, financial management, and costing processes.
Good Manufacturing Practices
Good Manufacturing Practices (GMP) refers to an organization’s ability to ensure that products are consistently produced and controlled to appropriate quality standards in the production of foods, pharmaceutical products, and medical devices. GMP covers all aspects of the manufacturing process, product storage and transport, serial number tracking, and lot traceability.
Machine Maintenance
NGRERP's machine maintenance software functionality provides the ability to track machine maintenance intervals and be notified when a given machine requires maintenance. Maintenance management allows for the establishment of machine component lists and associated mean-time between failure (MTBF) standards, creation of standardized procedure lists, and the association of procedures and maintenance documents to specific machines and processes. NGRERP's production scheduling and maintenance management functionality are fully integrated, thus allowing for time to be reserved on the production schedule for preventative maintenance activities. In addition, plant floor personnel can immediately initiate machine maintenance in the event of machine anomalies and downtime.
NGRERP's procurement functionality enables single and multi-facility manufacturing and distribution organizations to manage all purchasing and sourcing activities in a single, fully-integrated ERP software solution. NGRERP processes requisitions and purchase orders in real-time that tie directly to inventory receipts and vendor invoices to enable three-way matching. Purchase requisitions and purchase orders can be entered manually or automatically generated through NGRERP's material requirements planning (MRP) and distribution requirements planning (DRP) processes. In addition, NGRERP supports import management including containerization and landed costing. NGRERP's procurement functionality tracks and analyzes vendors' ongoing performance against a series of key metrics to reduce procurement-related costs and improve business profitability.
Vendor Definition
NGRERP's vendor master file centralizes all key vendor information such as remit-to and mail-to addresses, contact information, payment terms, and credit limits. The vendor mast file also provides a mechanism for grouping suppliers for reporting and payment purposes.
Purchase Requisitions
NGRERP software supports the creation and review of online purchase requisitions. Purchase requisitions can be entered manually or automatically generated through NGRERP's material requirements planning (MRP) and distribution requirements planning (DRP) processes. Purchase requisitions can be created for materials, products, packaging supplies, and services for one or multiple facilities.
Purchase Orders
NGRERP's procurement functionality supports both the entry of manual purchase orders and the automatic generation of purchase orders from purchase requisitions. For multi-facility organizations, NGRERP's purchasing functionality can be used for centralized purchasing, facility-based purchasing, or as a combination of these methodologies. NGRERP supports purchase orders for stock and non-stock items, drop shipments, and outsourced assembly. NGRERP also supports blanket purchase orders and associated releases. Purchase orders, associated receipts, and vendor invoices enable three-way matching in NGRERP.
Import Management
The NGRERP business software solution supports import management including containerization and landed costing. NGRERP enables purchasing personnel to review purchasing data and generate purchase orders for full or partial container loads. On a purchase order-by-purchase order basis, NGRERP stores and tracks key information such as estimated shipment, on-board, required, and actual received dates, slip sheet cost, container ID, and vessel ID.
Online RFQ Management
The NGRERP business management system supports fully-integrated request for quote (RFQ) processing. In NGRERP, purchasing personnel can create RFQ's, select desired vendors for inclusion, distribute the RFQ's, collect and evaluate vendor responses, and electronically send vendor award notifications. Purchasing personnel can review RFQ history and vendor performance data as part of determining which vendors to include in a given RFQ process. Vendor responses can be entered into NGRERP either through manual processes or directly by the vendor via a secure e-Commerce portal over the Internet. Once the vendor has been selected, purchase requisitions and purchase orders can be created directly from the RFQ.
Supplier Relationship Management
NGRERP features a complete supplier relationship management (SRM) software solution. NGRERP's SRM software functionality includes features designed to allow the enterprise to interact with suppliers on a daily basis. NGRERP's supplier relationship management software delivers (1) supplier contact management with an infinite number of contacts per supplier; (2) the establishment of preferred, approved and potential suppliers by individual facility and product; (3) supplier contracts by facility and product; (4) vendor Request for Quote (RFQ) processing, including awarding business by vendor, comparative analysis of the responses from each vendor, and the ability to have each vendor utilize a specific URL to provide their RFQ responses; (5) pricing history by supplier, including volume discounts on a currency or units purchased basis and customer or customer-product specific basis; (6) vendor rebates by product or a combination of products and customers; and (7) supplier performance management to continually track and analyze a given supplier’s ongoing performance against a series of key metrics.
NGRERP includes complete, state-of-the-art warehouse management functionality that supports standard processes such as receiving, putaway, picking, replenishment, and shipping. The warehouse management functionality manages both single and multi-warehouse operations with transactions being performed both by keyboard and handheld and forklift-mounted RF-enabled barcode scanning devices. The warehouse management functionality is fully-integrated with the complete NGRERP suite, including purchasing, manufacturing, inventory, and financial management to provide a complete end-to-end solution for manufacturing and distribution organizations.
While optimized picking can be performed with traditional paper-based processes, greater productivity can be derived through NGRERP's directed picking and paperless task-interleaving processes. NGRERP manages and tracks the complete flow of material through the entire organization, from receipt and putaway of material, through production and kitting, and eventual picking, packing, and shipping to customers with complete lot traceability and serialization tracking. NGRERP also automates the management of other warehouse operations such as physical and cycle counts, vendor returns, license plating, and labor allocation and optimization.
NGRERP software provides the tools necessary for efficient and productive manufacturing and distribution operations. With NGRERP, organizations can improve their inventory accuracy, inventory turns, and customer service.
Wireless Warehouse and Barcoding
NGRERP's warehouse management functionality is fully RF and barcode-enabled. NGRERP supports barcode printing on forms such as pick tickets, packing slips, and work orders, and can print labels for products, locations, and pallet ID’s or license plates. In addition to on-demand barcode printing, all major warehouse management transactions can be performed directly using handheld RF-enabled barcode scanners. When using scanning technology, NGRERP can perform task interleaving, thus enabling warehouse efficiencies by directing the next highest priority task to warehouse personnel automatically. All activities are time stamped to allow for further warehouse productivity evaluation.
Warehouse Configuration
NGRERP's warehouse management functionality supports warehouse optimization and worker productivity. In the NGRERP system, zones, locations, and bins can be assigned to facilitate warehouse slotting, optimal inventory placement by product velocity group, and optimal pick path for improved worker efficiency.
Receiving
NGRERP's warehouse management functionality supports the recording of incoming material receipts via standard keyboard entry and handheld RF-enabled barcode scanners. Incoming receipts can be placed into segregated inspection locations, directly into active inventory, or in cross-docking locations. In addition, product labels can be applied when such labeling has not already been included by the supplier.
Inventory Putaway
The NGRERP business software suite can perform inventory putaway in a variety of methods including fully directed, straight to stock, or dock to stock. At the time of putaway, bar code labels or license plates can be printed and applied to the product. As with other NGRERP's warehouse management operations, these transactions can be performed using a keyboard or a handheld RF-enabled barcode scanner. NGRERP offers a flexible inventory putaway solutions tailored to each manufacturer's or distributor's warehouse requirements.
Pick Methods
The NGRERP system supports a variety of picking methods including pick by order, pick by area, cart picking, zone picking, wave picking, and pick queue processing. NGRERP enables manufacturers and distributors to have complete control over picking processes with flexible picking rules definition and selection criteria. NGRERP's warehouse management system allows an organization’s picking rules to be defined differently at various times during the business day, within months and quarters, and at year end. NGRERP also offers a directed picking environment which systematically balances employee work loads. Through NGRERP's flexible picking methods, manufacturers and distributors can optimize their pick, pack, and ship operations.
Shipping
NGRERP's warehouse management functionality supports manufacturers and distributors various shipping requirements from small package to LTL to full truckload shipments. NGRERP seamlessly integrates with common carriers' shipping systems, including UPS and FedEx. All shipping information and associated tracking numbers are available to customer service personnel and can be accessed via the customer’s e-Commerce account or transmitted to the customer via EDI.
Intercompany Management
NGRERP seamlessly tracks and documents all material movement and generates all accounting entries associated with intercompany transfers. Intercompany transfers can be entered manually and generated automatically by establishing the internal supply chain within the organization. NGRERP tracks in-transit inventory from shipment to receipt to provide complete visibility during the transfer process. In addition, NGRERP monitors and tracks transfer pricing and creates all necessary intercompany financial transactions.
Transportation Management
The NGRERP business management system includes transportation management functionality to allow manufacturing and distribution organizations to manage their complete transportation requirements. NGRERP includes the definition of carriers, lanes, contract terms, and freight rates to support load planning, freight rating, and route optimization. NGRERP gathers shipment and delivery data to calculate and evaluate carrier performance.
At the heart of NGRERP is a robust inventory management system that provides complete control over all inventory-related activities for manufacturing and distribution companies. NGRERP contains powerful functionality for manufacturing and distribution organizations to improve inventory accuracy, inventory turn rates, and order and line item fill rates.
NGRERP's inventory management functionality includes paperless warehouse management, multiple inventory locations, flexible units of measure with automated conversions, physical inventory counts, cycle counts, and complete lot and serial number tracking. NGRERP's inventory management is fully-integrated with the entire NGRERP software suite.
Product Definition
In NGRERP, products can be defined across the entire business or on a facility-by-facility basis. Products can be associated with multi-level product grouping hierarchies for pricing, product management, planning, and reporting purposes. Inventory management rules can be defined either as simple minimum-maximum inventory reorder points, safety stock in days of supply, line item fill rate, or service level by product or by product-facility combination. Each product can have its own associated costing method, using either average, standard, LIFO, or FIFO costing.
Inventory Replenishment
NGRERP's inventory replenishment process analyzes supply and demand across multiple companies and facilities to help manufacturing and distribution organizations improve order and line item fill rates and optimize their overall inventory management performance. The inventory replenishment process considers a variety of criteria such as on-hand inventory, customer demand, and supplier lead times to calculate requirements and generate online requisitions, purchase orders, and inventory transfer requests. This process can be as automated as desired by manufacturing and distribution organizations requiring little or no manual interaction with the software.
Inventory Commitments and Allocations
NGRERP inventory management functionality manages inventory demand and assignment through the usage of inventory commitment and allocation. When sales orders are placed in NGRERP, available inventory can be committed to order line items. Then, as the date of order delivery approaches, the inventory allocation process ties specific physical inventory to order line items for warehouse pick, pack, and ship processing. The allocation process would also tie specific components, ingredients, and subassemblies to manufacturing work orders for production processing. NGRERP’s inventory management functional flexibility enables manufacturing and distribution organizations to define a series of business rules for inventory committing and allocation processing. Through this process, organizations can uniquely-define how they manage their inventories to provide outstanding customer service.
Multiple Units of Measure
NGRERP delivers a high-degree of flexibility in the management of product units of measure. Manufacturing and distribution organizations can define global and product-specific unit of measure conversions. On a product-by-product basis, default units of measure can be defined for various types of transactions. This allows manufacturers and distributors to sell, purchase, manufacture, receive, store, and ship in any unit of measure required.
Serial Number and Warranty Tracking
NGRERP's inventory management functionality provides complete serial number and warranty tracking. NGRERP tracks serial numbers and warranty periods for components, distributed items, and manufactured goods. The system also supports the consumption of serialized components in serialized finished goods. NGRERP automatically tracks whether items being serviced or returned are covered under warranty.
Lot Traceability
The NGRERP system provides complete lot tracking from receipt of inbound ingredient and component lots which are consumed in manufacturing and ultimately shipped out to customers. NGRERP supports both forward traceability from ingredients to customer shipments, and backward traceability from customer shipments, to manufactured lots, and finally to ingredient or component receipt from suppliers. In additional to lot number tracking, the lot tracking process also includes tracking of lots’ properties, grades, and testing results.
Attributed Inventory
NGRERP supports an unlimited number of product-based attributes for product definition and inventory management. These attributes may be a shoe’s color and width or an entry door’s wood species and component dimensions. Attributes can be used throughout NGRERP for sales order entry, pricing definition, requisition and work order generation, shipping, and invoicing.
Cycle Counts and Physical Inventories
NGRERP's inventory management functionality provides superior inventory control and accuracy for manufacturing and distribution organizations. NGRERP helps ensure inventory accuracy through the efficient management of the physical inventory and cycle count processes. In NGRERP, manufacturers and distributors can define their cycle count rules enabling the system to automatically generate recommended cycle counts. Physical inventory and cycle counts can be performed manually or with RF-enabled barcode scanners. Through the use of these physical inventory and cycle count processes, along with NGRERP's overall inventory management functionality, manufacturing and distribution organizations can improve overall inventory accuracy.
Catch Weight Processing
Catch weight processing is used by food processors and distributors to manage products where an individual item's actual weight varies. These products would typically be sold in one unit of measure such as packages or cases though priced by weight of the products shipped.
Material Safety Data Sheets
NGRERP supports the management of material safety data sheets (MSDS). In addition to storing the given MSDS by product, NGRERP can automatically print the MSDS for inclusion with the product shipment. Manufacturers and distributors can define their own MSDS rules that specify how frequently a given product’s MSDS is included with a shipment. NGRERP's MSDS management helps ensure organizations have the most current safety information readily available and provides a means of maintaining strict adherence to regulatory requirements.
Manufacturing and distribution organizations leverage NGRERP’s powerful sales order management functionality to provide superior customer service. NGRERP is designed to accommodate order entry processes in both B2B and B2C order entry environments. NGRERP can manage regular sales orders, drop shipments, blanket orders, recurring orders, group orders, and counter sales. In addition to traditional order entry, NGRERP also accommodates Web orders, route accounting management, and incoming and outgoing order-related EDI transactions.
NGRERP’s order management supports an infinite number of order line items, which can include stock, non-stock, and direct shipped items. In addition, the order entry process supports samples, kits, and configured products.
A key differentiator of the NGRERP software suite is that it supports both available-to-promise (ATP) and capable-to-promise (CTP) processes and automated alerts. During the order entry process, CTP evaluates key factors at a line-item level to calculate an accurate customer delivery date and offer alternative supplier options for raw materials or distributed items.
From the order entry screen users have one-touch access via hot buttons to any other associated information in NGRERP. These hot buttons can be defined on a user-by-user basis to meet the unique needs of an organization’s sales and customer service personnel.
Sales and customer service personnel can view the order status directly on the order entry screen throughout the entire order life cycle in real-time. From entry to inventory committing and allocation, through picking and shipping, NGRERP provides interactive alerts and notifications for manufacturers and distributors to manage order inquiries and order changes.
Customer Definition
In NGRERP, customers are defined at an order-from level with an unlimited number of associated ship-to and bill-to addresses. Each customer master record allows for a sales view of the account which can be used for prospecting and tracking sales-related data within CRM. Each record also provides default values for sales order entry while providing a repository of key sales and financial information. Customer accounts can be associated with a four-tiered hierarchy of customer groups used for pricing and reporting purposes. Accounts can also roll-up into corporate parents where multiple legal entities are owned by the same enterprise.
Available and Capable to Promise
A key differentiator of the NGRERP software suite is that it supports both available-to-promise (ATP) and capable-to-promise (CTP) processes and automated alerts. While available-to-promise processing considers existing material on hand for both purchased and manufactured items, capable-to-promise functionality also accounts for inbound purchase receipts, supplier lead times, alternative sourcing options, and raw material, production, and labor availability. During the order entry process, CTP evaluates these factors at a line-item level to calculate an accurate customer delivery date and offer alternative supplier options for raw materials or distributed items.
Pricing Management
NGRERP supports a variety of pricing structures to meet each organization's unique requirements. The pricing management functionality supports various pricing scenarios including discount off list, contract, matrix, columnar, commodity or market, formula, unit of measure, lead-time, attribute, and volume-based pricing methodologies simultaneously.
Quoting and Estimating
NGRERP supports online quote entry for both existing customers and prospects. Quotes can include existing products and services and items which have never been purchased, sold, or manufactured. The quoting process supports quote routing for online approval, as well as customized quote forms. Quotes may be transmitted via email, fax, EDI, or printed and mailed. Once customer order approval is received, a quote may be converted automatically in part or in whole directly into an active sales order.
Promotions and Allowances
NGRERP software supports the entry and online notification of product-based promotions, allowances, and rebates. Such promotions and allowances can take a variety of forms including product giveaways or order discounts. In NGRERP, an unlimited number of promotions can be established each of which with its own associated effectivity dates.
Substitutions and Complimentary Items
NGRERP's order entry functionality supports the automatic suggestion of substitution, replacement, and complimentary products based on inventory shortages, obsolescence, and up-sell opportunities. Manufacturing and distribution companies can establish their associated substitution rules which can be global in nature or take into account customer-specific requirements for sellable items. Likewise, complimentary products can be displayed during the order entry process enabling the sales representative to present the customer the opportunity to add the items to their order. In the event a customer attempts to place an order for an item which is no longer available, NGRERP automatically places the replacement item in the order entry line item.
RMA Processing
NGRERP's return material authorization (RMA) processing provides a combination of flexibility and procedural controls for managing the return process. A customer return can be entered to return goods for credit, warranty repair, or replacement. This process occurs directly from the NGRERP's order entry screen. The RMA process is tied directly to the receiving and accounts receivable functions for complete transactional traceability.
Product Configurator
NGRERP's built-in product configurator speeds up quoting and order entry and decreases costly errors by eliminating data entry errors and non-buildable products.
The product configurator is rules-based and can be used for both parametric and features and options-based configuration of manufactured and distributed products. NGRERP allows for streamlined product configuration by providing a simple drop down menu approach with immediate online graphics to show the user the configured product.
Service Level Monitoring
As an integral part of a manufacturing or distribution organization's gathering and maintaining information on how it is serving its customers, NGRERP software monitors service levels automatically by collecting and analyzing information such as order fill rates, line-item fill rates, order change frequencies, and order cancellations. In addition, the system produces reports and management alerts to notify the organization of any anomalies in these service level metrics.
EDI
NGRERP supports EDI processing throughout the order-to-cash and procure-to-pay processes respectively. NGRERP supports common inbound transaction such as customer purchase orders and vendor invoices, and outbound transactions such as order acknowledgements, purchase orders, and invoices. NGRERP's EDI processing supports both internal warehouse processes and those performed via a third-party warehouse.